Revision history

Date	Change
21 Dec 2024	OVER_RECEIPT_ALLOWED	Added optional element OVER_RECEIPT_ALLOWED in AOVMLDNG
20 Feb 2024	PO_REGEL_NR AOVMLDNG and AOVBEVGG	Added optional element PO_REGEL_NR in AOVMLDNG and AOVBEVGG. Available from March 4, 2024

Introduction

The registration of the Purchase Order and feedback thereof are in addition to the normal inbound process of CB. In the operation it is procedurally enforced that the intake of goods, for the publishers who use it, may only be booked on Purchase Order. The Purchase Order must be notified before receipt, and the item to which the Purchase Order relates must already be notified to CB at that time.

Purchase Order registration

Element separator

The element separaor is # (hastag). This character cannot be used in any other way in the message.

Filetype, Filename & extension

Fileype	AOVMLDNG
Filename	To be determined by you, consisting of letters and/or numbers
Extension	.vmldng (lowercase)

Format Specification AOVMLDNG

Element	Optionality M(andatory) O(ptional)	Alfanumeric	Maximum length	Format	Example
PO_NR	M	A	20	Purchase Order number	PO-MN-00005001
MNF_STATUS	M	A	6	Fixed: possible values OPEN CLOSED	OPEN
MNF_DELIVERY_DATE_PLANNED	M	N	8	Dateformat DDMMYYYY	24032022
PROJECT_NO_ALPHA	M	A	30	Publishers internal article number	506969
EAN_CODE	M	N	13	ISBN, GS1 (GTIN-13 or EAN-13)	9789034546463
PLANNED_AMOUNT	M	N	6	Amount to be delivered. In case of 'set of 5' number of sets	1000
PROJECT_NO_REPRINT	M	A	20	Publishers internal reprint number	P00005001
IMPRESSION_NO	M	A	2	Edition number	1
REPRINT_NO	M	A	2	Edition print run number	3
PO_REGEL_NR	O	A	10	Purchase order row number	506969001
OVER_RECEIPT_ALLOWED *	O	A	1	N (no) or Y (yes)	N
*) in case MNF-status ‘closed’ an eventually included OVER_RECEIPT_ALLOWED will be ignored When element is not included then over receipt is allowed

Example AOVMLDNG

Example Article receipt Purchase Order

PO_NR#MNF_STATUS#MNF_DELIVERY_DATE_PLANNED#PROJECT_NO_ALPHA#EAN_CODE#PLANNED_AMOUNT#PROJECT_NO_REPRINT#IMPRESSION_NO#REPRINT_NO
1219295#OPEN#11052022#267348#9789001902896#25#1219295#1#6
1219027#OPEN#11052022#267306#9789001902063#25#1219027#1#9
1218464#CLOSED#10022022#201221#9789001094072#100#1218464#4#10
1218448#CLOSED#09022022#263808#9789001883652#100#1218448#12#2

Example Article receipt Purchase Order with PO_REGEL_NR and OVER_RECEIPT_ALLOWED

PO_NR#MNF_STATUS#MNF_DELIVERY_DATE_PLANNED#PROJECT_NO_ALPHA#EAN_CODE#PLANNED_AMOUNT#PROJECT_NO_REPRINT#IMPRESSION_NO#REPRINT_NO#PO_REGEL_NR#OVER_RECEIPT_ALLOWED
1219295#OPEN#11052022#267348#9789001902896#25#1219295#1#6#1219295001#N
1219027#OPEN#11052022#267306#9789001902063#25#1219027#1#9#1219027002#N
1218464#CLOSED#10022022#201221#9789001094072#100#1218464#4#10#1218464003#Y
1218448#CLOSED#09022022#263808#9789001883652#100#1218448#12#2#1218448004#N

Purchase Order registration confirmation

Element separator

The element separaor is # (hastag). This character shall not be used in any other way in the message.

Filetype, Filename & extension

Fileype	AOVBEVGG
Filename	*****_receipt_YYYYMMDDHHUUSS.rct
Extension	.rct (lowercase)
The file does not contain a header

Format Specification AOVBEVGG

Element	Optionality M(andatory) O(ptional)	Alfanumeric	Maximum length	Format	Example
PO_NR	M	A	20	Purchase Order number	PO-MN-00005001
PROJECT_NO_ALPHA	M	A	30	Publishers internal article number	506969
EAN_CODE	M	N	13	ISBN, GS1 (GTIN-13 or EAN-13)	9789034546463
DATE-RECEIPT	M	N	8	Dateformat DDMMYYYY	30032022
AMOUNT_RECEIVED	M	N	6	Amount received approved	990
AMOUNT_RECEIVED_DAMAGED	M	N	6	Amount received damaged	10
PO_REGEL_NR	O	A	10	Purchase order row number	506969001

Example AOVBEVGG

Example Purchase Order receipt confirmation AOVBEVGG

1210087#276197#9789001754518#22042022#7800#0
1217505#267105#9789001900519#22042022#780#20
1218984#275100#9789001749514#22042022#8#0

Example Purchase Order receipt confirmation AOVBEVGG with PO_REGEL_NR

1210087#276197#9789001754518#22042022#7800#0#1210087001
1217505#267105#9789001900519#22042022#780#20#1217505001
1218984#275100#9789001749514#22042022#8#0#1218984001

Browser not supported